The Communigram methodology stipulates that for a deliverable to be considered "finished", it must be documented, sent to all clients that need the it to produce their own deliverables, and accepted by each client. myCommunigram supports this process by giving the responisible of each deliverable the possibility to attach the documentation and sending the finished result to each client.
Attaching Deliverable Documentation
In order provide the clients with all documentation relating to the finished deliverable, all finished documents need to be added to the "Finished Documents" column. To add documents (you can add as many as you like), simply double-click on the appropriate cell in the column as shown below, or attach the documents via the ?Pending Tasks? view in the Message Box:
- Adding Documents to ?Finished Documents? via the Message Box
Sending Finished Deliverable to Clients
- The "Send to Clients" Button on the Toolbar sends the finished deliverable and Opens the Next Window
When the deliverable is finished and you have added all relevant documentation to it, you are ready to send it to its clients. All you need to do click on the line of the deliverable you would like to send and click on the "Send to Clients" button (or alternatively, use the contextual menu to select "Send to Clients"):
When you have finished the work on a deliverable, it needs to be sent to its ?clients?. myCommunigram takes care of this by making the finished deliverable appear as an "Incoming Deliverable" in the myCommunigram of each client.
Make sure you have added all necessary documentation (see ?Uploading Documents? above), then click on the button ?Send to Clients?. Alternatively, you can also click on ?Send deliverable to Clients? from the Message Box, as shown below (available after you have clicked on ?I?m starting this?).
In the window that appears, it is important to add whatever comments might be important for the clients of deliverable (if you have not yet declared the deliverable as "Started", an additional dialog will ask you when you started work on this deliverable). These comments will appear when they consult the deliverable via myCommunigram.
- In the "Send to Clients" dialog, you can add comments for the clients of the deliverable. When you click on the "Start" button, the deliverable will appear in each client's myCommunigram.